Advisory Opinions Library

Search and research 1,071 opinions published by the Minnesota Department of Administration (1993–present). New to the legal archive? Try Exploring by topic.

Showing 49 results in Requesting & Accessing Data in Educational data

Where this category sits in our topic hierarchy

Educational Data (173 opinions) Educational data

Narrow down within “Requesting & Accessing Data”

Response to data requests (202) Copy costs (103) Requests for data (88) Inspection (49) Existence of data (27) Redaction (20) Multiple data subjects (19) Summary data (12) Standing requests (3)

Advisory Opinion 17-010 17-010

December 7, 2017 · December 7, 2017; ISD 564, Thief River Falls

A school district asked whether it had to provide a copy of an audio-recorded interview with a student to the student’s parent when the recording included educational data on multiple students. The Commissioner opined t…

Educational data Multiple data subjects #Education data #Educational data disclosure #Educational data, included (See also: Educational data - Personnel data) #Multiple data subjects #Redaction (See also: Multiple data subjects; Separation of data)
Advisory Opinion 07-021 07-021

October 17, 2007 · October 17, 2007; School District 347 (Willmar)

Did Independent School District 347, Willmar, comply with Minnesota Statutes, Chapter 13, when it determined that a student's name, which appears in certain data relating to an investigation of allegations of misconduct…

Educational data Multiple data subjects Personnel data #Data incidental to the data subject
Advisory Opinion 07-001 07-001

January 10, 2007 · January 10, 2007; School District 531 (Byron)

Did Independent School District 531, Byron, comply with Minnesota Statutes, Chapter 13, in denying access to the following data relating to a hazing incident: the particular athletic team involved, the nature of the all…

Educational data Summary data #Combining data elements may uniquely identify an individual
Advisory Opinion 06-001 06-001

January 30, 2006 · January 31, 2006; School District 281 (Robbinsdale Area)

Did Independent School District 281, Robbinsdale Area Schools, comply with Minnesota Statutes, Chapter 13, in responding to a request for copies of the following data:

Educational data Response to data requests
Advisory Opinion 05-022 05-022

June 16, 2005 · June 16, 2005; School District 701 (Hibbing)

Would Independent School District 701, Hibbing, violate Minnesota Statutes, Chapter 13, if it released to the school district's Pupil Support Assistants (as a group), the following data about students with disabilities:…

Copy costs Educational data Educational data #FERPA (Federal Education Rights and Privacy Act) #Legitimate educational interest #Special education/students with disabilities/IDEA #Work assignment reasonably requires access #Work assignment reasonably requires access (1205.0400, 1205.0600)
Advisory Opinion 05-006 05-006

January 27, 2005 · January 27, 2005; School District 624 (White Bear Lake)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data that School District 624 (White Bear Lake Area Schools) maintains: data in certain invoices relating to extended day care that…

Data subjects Educational data Educational data Multiple data subjects Redaction #Data incidental to the data subject #Education data #Entity determines redaction #Parent access to data on other parent #Parent data
Advisory Opinion 04-068 04-068

October 21, 2004 · October 21, 2004; School District 832 (Mahtomedi)

Did Independent School District 832, Mahtomedi, comply with Minnesota Statutes, Chapter 13, in responding to a June 1, 2004, request for access to data?

Copy costs Data subjects Educational data Educational data #Education data #FERPA (Federal Education Rights and Privacy Act) #Limit on frequency of access to data #Prepayment #Special education/students with disabilities/IDEA
Advisory Opinion 04-029 04-029

May 17, 2004 · May 17, 2004; School District 11 (Anoka-Hennepin)

Has Independent School District 11, Anoka-Hennepin, complied with Minnesota Statutes, Chapter 13, in its determination regarding an April 2, 2004, request for copies of data? Has Independent School District 11, Anoka-He…

Educational data Response to data requests
Advisory Opinion 04-024 04-024

April 14, 2004 · April 14, 2004; School District 77 (Mankato)

Pursuant to Minnesota Statutes, Chapter 13, did School District 77, Mankato, comply with Minnesota Statutes, Chapter 13, in publishing certain data about a student in a yearbook? Pursuant to Minnesota Statutes, Chapter …

Copy costs Educational data Electronic data Electronic data Legislative authority and intent #Directory information #Electronic files, website #Enhanced data #FERPA (Federal Education Rights and Privacy Act) #Photos, videotapes

+2 more
#Remote access #Special education/students with disabilities/IDEA
Advisory Opinion 04-013 04-013

March 10, 2004 · March 10, 2004; School District 2835 (Janesville-Waldorf-Pemberton)

Has Independent School District 2835, Janesville-Waldorf-Pemberton, complied with Minnesota Statutes, Chapter 13, in its determination regarding a November 20, 2003, request for access to directory information?

Educational data Requests for data #Charter schools #Denial of access to data – authority required (13.03, subd. 3(f)) #Directory information #Pupil census data #Reason/justify request and identity not required (13.05, subd. 12)

+1 more
#Student, defined
Advisory Opinion 04-011 04-011

March 10, 2004 · March 10, 2004; School District 2143 (Waterville-Elysian-Morristown)

Has Independent School District 2143, Waterville-Elysian-Morristown, complied with Minnesota Statutes, Chapter 13, in its determination regarding a November 28, 2003, request for access to directory information?

Educational data Response to data requests
Advisory Opinion 03-030 03-030

August 7, 2003 · August 7, 2003; School District 832 (Mahtomedi)

Pursuant to Minnesota Statutes, Chapter 13, did Independent School District 832, Mahtomedi, respond appropriately to a June 5, 2003, request for copies of the following data about a student's order and payment for a hig…

Educational data Response to data requests
Advisory Opinion 03-029 03-029

August 7, 2003 · August 7, 2003; School District 916 (Northeast Metropolitan Intermediate)

Pursuant to Minnesota Statutes, Chapter 13, and related federal law, would Northeast Metropolitan Intermediate School District 916 violate the rights of a student if, after reporting a crime committed by the student, th…

Copy costs Educational data Educational data #FERPA (Federal Education Rights and Privacy Act) #Law enforcement/juvenile justice system #Special education/students with disabilities/IDEA
Advisory Opinion 03-026 03-026

August 1, 2003 · August 1, 2003; School Disrict 832 (Mahtomedi)

Pursuant to Minnesota Statutes, section 13.04, did Independent School District 832, Mahtomedi, respond appropriately to a March 7, 2003, request for access to data?

Data subjects Educational data Requests for data #Education data #Entity responsibility
Advisory Opinion 03-023 03-023

July 29, 2003 · July 29, 2003; Minnesota Department of Education

Is the Minnesota Department of Education's inclusion of a $30.00 per hour charge for copies of public government data allowable under Minnesota Statutes, Chapter 13?

Copy costs Educational data
Advisory Opinion 03-016 03-016

June 3, 2003 · June 3, 2003; Minnesota Department of Education

Pursuant to Minnesota Statutes, Chapter 13, did the Minnesota Department of Education (MDE) respond appropriately to a February 12, 2003, request for copies of all correspondence for the last two years between Independe…

Educational data Response to data requests
Advisory Opinion 03-010 03-010

April 23, 2003 · April 23, 2003; School District 284 (Wayzata)

Pursuant to Minnesota Statutes, Chapter 13, are videotapes of School District extracurricular athletic contests and/or school hallways government data, where they are created and maintained by agents of the District? As…

Data subjects Educational data Informed consent Multiple data subjects Personnel data #Implied vs. written #Multiple data subjects #Photos, videotapes #Regardless of physical form #Videotape of public event

+1 more
#Videotapes
Advisory Opinion 03-006 03-006

March 12, 2003 · March 12, 2003; School District 709 (Duluth)

Pursuant to Minnesota Statutes, Chapter 13, does the memorandum contain private personnel data on employees of Independent School District 709, Duluth? Pursuant to Minnesota Statutes, Chapter 13, is the District require…

Educational data Multiple data subjects Personnel data Redaction #Determine data subject case by case #Entity determines redaction #Harassment data (13.43, subd. 8) #Multiple data subjects
Advisory Opinion 02-042 02-042

November 12, 2002 · November 12, 2002; Rice County

Pursuant to Minnesota Statutes, Chapter 13, did Rice County respond appropriately to a July 22, 2002, request for access to data?

Data subjects Educational data Legislative authority and intent Multiple data subjects #Access by data subject or parent #Data incidental to the data subject #Parent access to data on child #Parent access to data on other parent #Social services/welfare data

+1 more
#Spouse access to other spouse’s data
Advisory Opinion 02-027 02-027

July 29, 2002 · July 29, 2002; School District 284 (Wayzata)

Pursuant to Minnesota Statutes, section 13.03, did Independent School District 284, Wayzata, respond appropriately to a request for copies for the following data:

Educational data Response to data requests
Advisory Opinion 02-017 02-017

April 17, 2002 · April 17, 2002; School District 276 (Minnetonka)

Pursuant to Minnesota Statutes, Chapter 13, did School District 276, Minnetonka, respond appropriately to a January 24, 2002, request for access to data when it stated certain data are

Educational data Response to data requests
Advisory Opinion 01-056 01-056

June 28, 2001 · June 28, 2001; School District 11 (Anoka-Hennepin)

Pursuant to Minnesota Statutes, Chapter 13, did Independent School District 11, Anoka-Hennepin, respond appropriately to a May 12, 2001, request for a fee waiver, on the basis of financial hardship, of a photocopy charg…

Copy costs Educational data #Copy charge is optional for entity #Special education/students with disabilities/IDEA
Advisory Opinion 01-053 01-053

June 20, 2001 · June 20, 2001; School District 834 (Stillwater)

Pursuant to Minnesota Statutes, Chapter 13, did School District 834, Stillwater, respond appropriately to a request for the following data regarding school expulsions: age, grade level, sex, home town, race, and the act…

Educational data Summary data #Combining data elements may uniquely identify an individual #Expulsion #Summary data
Advisory Opinion 01-049 01-049

June 4, 2001 · June 4, 2001; School District 11 (Anoka-Hennepin)

Pursuant to Minnesota Statutes, Chapter 13, may Independent School District 11, Anoka-Hennepin, include a $32.00 per hour fee for labor in its charges for copies of government data, as detailed in letters dated April 9,…

Copy costs Educational data
Advisory Opinion 01-046 01-046

May 25, 2001 · May 25, 2001; School District 11 (Anoka-Hennepin)

Pursuant to Minnesota Statutes, Chapter 13, did Independent School District 11, Anoka-Hennepin, respond appropriately to a request for photocopies of private data by including in the copy costs a charge for

Copy costs Educational data

← Prev Page 1 of 2 Next →