MN Data Practices Advisory Opinions Archive

April 3, 2003 · April 3, 2003; Minnesota State Colleges and Universities

What is the classification of the following data that the Minnesota State Colleges and Universities maintains: the identities of professors affected by the career steps provision in the Inter Faculty Organization contra…

Legislative authority and intent Personnel data #Actual gross salary or compensation #Personnel data #Remuneration

Advisory Opinion 03-006 03-006

March 12, 2003 · March 12, 2003; School District 709 (Duluth)

Pursuant to Minnesota Statutes, Chapter 13, does the memorandum contain private personnel data on employees of Independent School District 709, Duluth? Pursuant to Minnesota Statutes, Chapter 13, is the District require…

Educational data Multiple data subjects Personnel data Redaction #Determine data subject case by case #Entity determines redaction #Harassment data (13.43, subd. 8) #Multiple data subjects

Advisory Opinion 03-002 03-002

January 21, 2003 · January 21, 2003; Houston County

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data that Houston County maintains: a Notice of Levy on Wages, Salary and Other Income, and a Release of the Levy, both from the IR…

Personnel data #Personnel data (13.43)

Advisory Opinion 03-001 03-001

January 16, 2003 · January 16, 2003; School District 196 (Rosemount-Apple Valley-Eagan)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of data contained in documents, labeled Exhibits

Multiple data subjects Personnel data Redaction #Data subject determined case-by-case #Determine data subject case by case #Indirect identification of individuals #Multiple data subjects

Advisory Opinion 02-053 02-053

December 26, 2002 · December 26, 2002; Clay County

Pursuant to Minnesota Statutes, section 13.43, what is the classification of data documenting the basis of disciplinary action taken against a Clay County employee who resigned before the disciplinary action was final?

Personnel data #Disciplinary action not taken, data not public #Final decision regarding disciplinary action #Resignation

Advisory Opinion 02-051 02-051

December 26, 2002 · December 26, 2002; Clay County

Pursuant to Minnesota Statutes, Chapter 13, is an oral reprimand

Personnel data #Oral reprimand #Specific reasons and data documenting basis for action

Advisory Opinion 02-049 02-049

December 17, 2002 · December 17, 2002; Minnesota Department of Transportation

Pursuant to Minnesota Statutes, Chapter 13, are the following data government data: numerous images (including films and photographs) that are sexually explicit and/or pornographic in nature that are stored and maintain…

Personal data/devices Personnel data #Personal data #Personal data excluded #Specific reasons and data documenting basis for action

Advisory Opinion 02-047 02-047

December 11, 2002 · December 11, 2002; Ramsey Action Programs

Pursuant to Minnesota Statutes, Chapter 13, is Ramsey Action Programs (RAP) a government entity subject to Chapter 13 regulation? If RAP is subject to Chapter 13, did it respond appropriately to a request for access to …

Personnel data #Applicant data #Community Action Agencies #Finalist for public employment (13.43, subd. 3)

Advisory Opinion 02-046 02-046

November 19, 2002 · November 19, 2002; University of Minnesota

Pursuant to Minnesota Statutes, Chapter 13, did the University of Minnesota respond appropriately to a request for the following data:

Personnel data #Fringe benefits #Parking records

Advisory Opinion 02-045 02-045

November 18, 2002 · November 18, 2002; Itasca County

Pursuant to Minnesota Statutes, Chapter 13, did Itasca County inappropriately release private data about employee

Data subjects Data subjects Educational data Educational data Personnel data Tennessen warning Tennessen warning #Applicant data #Attorney-client privilege (595.02) #Employment setting #Finalist for public employment (13.43, subd. 3) #Limitation on collection/use of data (13.05, subd. 4)

+2 more

#Work assignment reasonably requires access (1205.0400, 1205.0600) #Work assignment requires access

Advisory Opinion 02-035 02-035

October 7, 2002 · October 7, 2002; School District 146 (Barnesville)

Pursuant to Minnesota Statutes, Chapter 13 and 13D, did Independent School District 146, Barnesville, respond appropriately to a request for the summary of its conclusions regarding the performance evaluation of the Dis…

Closed meetings Open Meeting Law Personnel data Responsible authority #Employee evaluation summary #Employee evaluation summary #Name, title, and address

Advisory Opinion 02-030 02-030

August 30, 2002 · August 30, 2002; City of Delavan

Pursuant to Minnesota Statutes, sections 13.03 and 13.43, did the City of Delavan respond appropriately to requests for access to the following data: 1) the actual gross salaries, fringe benefits, expense reimbursements…

Personnel data Response to data requests #Actual gross salary or compensation #Fringe benefits #Inappropriate response, generally

Advisory Opinion 02-021 02-021

May 15, 2002 · May 15, 2002; School District 299 (Caledonia)

Did School District 299, Caledonia, properly respond to a public request for data regarding its evaluation of the performance of the District superintendent?

Closed meetings Open Meeting Law Personnel data #Employee evaluation summary #Employee evaluation summary

Advisory Opinion 02-013 02-013

March 27, 2002 · March 27, 2002; School District 2689 (Pipestone-Jasper)

Is a school board member an

Elected and appointed officials Open Meeting Law Open Meeting Law Personnel data #13.601 #Correspondence with elected officials #Open Meeting Law #Printed materials #School board members

+1 more

#School boards

Advisory Opinion 02-007 02-007

March 11, 2002 · March 11, 2002; School District 276 (Minnetonka)

Pursuant to Minnesota Statutes, Chapter 13, did School District 276, Minnetonka, respond appropriately to a January 11, 2002, request for access to public data about a District employee?

Educational data Personnel data

Advisory Opinion 01-095 01-095

December 13, 2001 · December 13, 2001; Dodge Soil and Water Conservation District

Pursuant to Minnesota Statutes, Chapter 13, did the Dodge Soil and Water Conservation District (SWCD) respond appropriately to a September 17, 2001, request for the following data: copies of all public and private data …

Personnel data Response to data requests

Advisory Opinion 01-083 01-083

October 8, 2001 · October 8, 2001; Clay County Sheriff

Pursuant to Minnesota Statutes, Chapter 13, is the Clay County Sheriff a

Legislative authority and intent Personnel data #Public official #Public official · Public personnel data

Advisory Opinion 01-081 01-081

October 5, 2001 · October 5, 2001; School District 194 (Lakeville)

Pursuant to Minnesota Statutes, Chapter 13, may Independent School District 194, Lakeville, provide to the Lakeville Police Department, in connection with a report of a possible crime, the following data, without consen…

Data subjects Data subjects Educational data Educational data Personnel data Tennessen warning Tennessen warning #Criminal charges against employee #Employment setting #Law enforcement #Limitation on collection/use of data (13.05, subd. 4)

Advisory Opinion 01-080 01-080

October 1, 2001 · October 1, 2001; School District 740 (Melrose)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data maintained by School District 740, Melrose, that relate to the District's proposed discharge of a District employee: data cont…

Personnel data #Arbitrator decision or award #Multiple data subjects #Specific reasons and data documenting basis for action

Advisory Opinion 01-077 01-077

September 27, 2001 · September 27, 2001; City of Mounds View

Has the City of Mounds View violated Minnesota Statutes, Chapter 13, by not providing access, via inspection, to the data requested in Exhibits A - O?

Personnel data Records management/retention Requests for data #Clarification of request #Computer use policies #Records retention schedule

Advisory Opinion 01-075 01-075

September 27, 2001 · September 27, 2001; City of Mounds View

When a request is made for copies of all data contained on a specific public employee's computer, are the contents of the computer

Contracts/privatization Personal data/devices Personnel data #Computer use policies #Data incidental to the data subject #Personal data #Personal data excluded #Private party contracts with government (13.05, subd. 11; see also: Helmberger v. Johnson Controls, Inc., 839 N.W.2d 527 (Minn. 2013).)

Advisory Opinion 01-072 01-072

September 10, 2001 · September 10, 2001; School District 482 (Little Falls)

Pursuant to Minnesota Statutes, Chapter 13, how are the government data contained in the following documents classified: (1)

Open Meeting Law Personnel data #Defined #School boards

Advisory Opinion 01-070 01-070

September 4, 2001 · September 4, 2001; Minnesota Department of Natural Resources

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data that the Minnesota Department of Natural Resources maintains: all identifying data about Minnesota State Conservation Officers…

Law enforcement data Personnel data #Law enforcement #Undercover officers

Advisory Opinion 01-065 01-065

August 16, 2001 · August 16, 2001; School District 271 (Bloomington)

Pursuant to Minnesota Statutes, Chapter 13, what is the classification of the following data that School District 271, Bloomington, maintains: a letter to an employee of the District?

Data subjects Personnel data #Challenge accuracy and completeness of data #Defined #Notice of deficiency #Policy or contract determines

Advisory Opinion 01-063 01-063

July 30, 2001 · July 30, 2001; School District 821 (Menahga)

Pursuant to Minnesota Statutes, Chapter 13, did Independent School District 821, Menahga, appropriately deny public access to the following government data: the identities of two District employees whose employment the …

Personnel data #Complaint or charge #Names of employees

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