Advisory Opinions Library

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Showing 20 results in Government Structure & Administration in Records management/retention

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Government Structure & Administration (130 opinions) Records management/retention

Narrow down within “Government Structure & Administration”

Government Data (34) Elected and appointed officials (28) Responsible authority (24) Records management/retention (20) Policies and Procedures (19) Statutory responsibilities government (6) Public official (3)

Advisory Opinion 25-005 25-005

June 30, 2025 · June 30, 2025; Iron Range Resources & Rehabilitation

A member of the public asked whether a state agency responded appropriately to a data request for

Records management/retention Response to data requests #Appropriate response generally #Data destruction #Destruction of data
Advisory Opinion 21-002 21-002

January 13, 2021 · January 13, 2021; ISD 197, West St. Paul-Mendota Heights-Eagan Area Schools

A member of the public made a data request to a school district. She requested a copy of the recording of a school district open meeting. The school district denied access to the recording, indicating the recording cont…

Open Meeting Law Personnel data Records management/retention #Open meeting #Open Meeting Law #Public comments #Record of meeting #Recording meetings
Advisory Opinion 13-010 13-010

April 11, 2013 · April 11, 2013; Department of Public Safety

A member of the public sought access from the Minnesota Department of Public Safety/ Bureau of Criminal Apprehension (DPS/BCA) Archive Service Repository to certain license plate data. BCA and the local law enforcement …

Records management/retention Security information #Driver’s Privacy Protection Act (DPPA) #Entity's discretion to withhold #Official Records Act (15.17) See also: Records management
Advisory Opinion 08-026 08-026

September 8, 2008 · September 8, 2008; City of Palisade

Did the City of Palisade comply with Minnesota Statutes, Chapter 13, in regard to a request for data documenting what happened to the $22,000 CD that was cashed in August 2006? Did the City of Palisade comply with Minne…

Records management/retention #Records Management Act statute (138.17) (See also: Official Records Act) #Relationship to Chapter 13
Advisory Opinion 08-011 08-011

May 29, 2008 · May 29, 2008; Eagan Charter Commission

Did the Eagan Charter Commission comply with Minnesota Statutes, Chapter 13, in its response to a March 20, 2008, request for a copy of certain correspondence between the Commission and the Dakota County Court?

Records management/retention Response to data requests #Obligation to maintain and preserve records
Advisory Opinion 07-015 07-015

July 11, 2007 · July 11, 2007; Sherburne County Sheriff

In responding to a March 28, 2007, data request, did the Sherburne County Sheriff comply with Minnesota Statutes, Chapter 13, when it copied the data into a response rather than allowing the requestor the opportunity to…

Inspection Records management/retention Response to data requests #Actual physical data #Easily accessible for convenient use (13.03, subd. 1) #Official Records Act (15.17) See also: Records management
Advisory Opinion 04-059 04-059

September 16, 2004 · September 16, 2004; Eagan Charter Commission

Is the Eagan Charter Commission subject to Minnesota Statutes, Chapter 13? If the answer to question 1 is yes, did the Eagan Charter Commission comply with Minnesota Statutes, Chapter 13, in its response to a July 16, 2…

Copy costs Inspection Records management/retention #Charter commissions (Chapter 410) #Commissions #Copies made by requestor #Personal electronic device used #Public access procedures

+1 more
#Records Management Act statute (138.17) (See also: Official Records Act)
Advisory Opinion 03-034 03-034

September 5, 2003 · September 5, 2003; Office of the Minnesota Attorney General

Whether the information sought in the information request attached hereto as Exhibit B is public data that must be disclosed under Minnesota Statutes, section 13.03? Whether the information sought in the information req…

Copy costs Existence of data Records management/retention Response to data requests #Data does not exist #Records Management Act statute (138.17) (See also: Official Records Act)
Advisory Opinion 03-027 03-027

August 7, 2003 · August 7, 2003; City of Grant

Pursuant to Minnesota Statutes, Chapter 13, did the City of Grant respond appropriately to a May 16, 2003, request for access to government data?

Contracts/privatization Records management/retention Records management/retention #Contracts are public #Official Records Act (15.17) See also: Records management #Records retention schedule
Advisory Opinion 02-016 02-016

April 8, 2002 · April 8, 2002; Lake of the Woods County

Pursuant to Minnesota Statutes, Chapter 13, and Minnesota Statutes, section 15.17, did Lake of the Woods County respond appropriately to a February 4 and 7, 2002, request for access to a statement that the County Coordi…

Records management/retention #Data destruction #Regardless of physical form
Advisory Opinion 01-077 01-077

September 27, 2001 · September 27, 2001; City of Mounds View

Has the City of Mounds View violated Minnesota Statutes, Chapter 13, by not providing access, via inspection, to the data requested in Exhibits A - O?

Personnel data Records management/retention Requests for data #Clarification of request #Computer use policies #Records retention schedule
Advisory Opinion 00-061 00-061

December 1, 2000 · December 1, 2000; Minnesota Department of Children, Families and Learning

Pursuant to Minnesota Statutes, Chapter 13, has the Minnesota Department of Children, Families, and Learning responded appropriately to a data subject's request to have access to all data about him/herself when the Depa…

Records management/retention #Data destruction
Advisory Opinion 00-010 00-010

April 4, 2000 · April 4, 2000; City of Ely

Pursuant to Minnesota Statutes, Chapter 13, did the City of Ely respond appropriately to a request for all public data that the City's building department maintains?

Records management/retention Security information #Building plans #Records retention schedule #Security information (13.37, subds. 1(a), 2)
Advisory Opinion 99-009 99-009

May 13, 1999 · May 13, 1999; Minnesota Department of Revenue

Are the following data maintained by the Minnesota Department of Revenue classified as not public trade secret pursuant to Minnesota Statutes, section 13.37, or any other law: certain data related to a filing under Minn…

Records management/retention #Data destruction #Temporary classification (13.06)
Advisory Opinion 96-057 96-057

December 11, 1996 · December 11, 1996; Minnesota Department of Labor and Industry

Pursuant to Minnesota Statutes Chapter 13, is Mr. Claypatch entitled to gain access to copies of the certified payroll records of Total Fire Protection, Inc., on the Byrne and Neil elementary school projects?

Civil investigative data Records management/retention #Civil investigative data (13.39) #Labor and Industry Department #Records retention schedule
Advisory Opinion 96-048 96-048

November 12, 1996 · November 12, 1996; School District 721 (New Prague)

Did District 721 violate Minnesota Statutes Chapter 13 when a District employee disseminated data contained in a Rice County Suspected Child Abuse/Neglect Form about a student and his/her father to the student's mother?…

Data subjects Educational data Records management/retention #Complete and current 13.05 #Data access to data subject #Education data #Instructional personnel #Notes,

+3 more
#Parent of dependent adult student #Records retention schedule #Security safeguards (13.05, subd. 5)
Advisory Opinion 95-023 95-023

May 15, 1995 · May 15, 1995; City of Duluth

Must the City of Duluth retain the oral examination score sheets for two years after the oral examination of prospective firefighters? Do X's oral examination score sheets constitute private data available to him, or pu…

Personnel data Records management/retention Responsible authority #Data destruction #Data subject access to personnel data #Examination data (13.34) #Responsible authority (RA)
Advisory Opinion 95-016 95-016

April 5, 1995 · April 5, 1995; City of Bloomington

Is the City of Bloomington Fire Department a government entity subject to Minnesota Statutes Chapter 13? If the answer to Issue 1 is affirmative, does the City have an obligation to recover records which were

Government Data Records management/retention #Data destruction #Fire relief associations - subject to Chapter 13 #Includes data not created by maintaining entity
Advisory Opinion 95-002 95-002

January 10, 1995 · January 10, 1995; School District 709 (Duluth)

Does ISD #709's failure to deliver this memorandum to X within five (5) days of his 7/15/94 request violate Minn. Stat. §13.04, subd. 3? Does ISD #709's failure to deliver this memorandum to X within five (5) days of hi…

Legislative authority and intent Personnel data Records management/retention #Data destruction #Data subject access to personnel data #Labor and Industry Department #Personnel data #Supervisor file
Advisory Opinion 94-011 94-011

February 16, 1994 · February 16, 1994; School District 276 (Minnetonka)

If Mary Nelson's original psychological report was destroyed by the District, as stated by Mr. Nelson in his letter of October 13, 1993, does this violate the MGDPA? If Mary Nelson's original psychological report was no…

Records management/retention #Data destruction