Advisory Opinions Library

Policies and Procedures

Policies and Procedures Response to data requests

Government Data #Minnesota Joint Underwriting Association (MJUA) (Superseded by MJUA v. Star Tribune, A13-2112, April 8, 2013 (Minn.))

Copy costs Inspection Records management/retention #Charter commissions (Chapter 410) #Commissions #Copies made by requestor #Personal electronic device used #Public access procedures

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#Records Management Act statute (138.17) (See also: Official Records Act)

Policies and Procedures #Public access procedures

Government Data #Internal competitive proposal (13.37, subd. 1(e))

Policies and Procedures Response to data requests Responsible authority #Public access procedures

Responsible authority #Designee appointed by Responsible Authority #Training required

Copy costs Existence of data Records management/retention Response to data requests #Data does not exist #Records Management Act statute (138.17) (See also: Official Records Act)

Elected and appointed officials Legislative authority and intent Statutory construction (Ch. 645) Statutory construction (Ch. 645) Statutory construction (Ch. 645) #Absurd or unreasonable result (645.17) #Campaign finance and public disclosure (Chapter 10A) #Conflicting or irreconcilable provisions (645.26) #Financial disclosure #Financial disclosure statements

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#Later enacted statute

Response to data requests Responsible authority #Name, title, and address #Public document/annual report (13.05, subd. 1 and 1205.1200) #Untimely, generally

Contracts/privatization Records management/retention Records management/retention #Contracts are public #Official Records Act (15.17) See also: Records management #Records retention schedule

Elected and appointed officials #Status as employees (13.601, 13.43)

Government Data #Economic Security Department #Geo-spatial mappings

Government Data #Photographs

Closed meetings Open Meeting Law Personnel data Responsible authority #Employee evaluation summary #Employee evaluation summary #Name, title, and address

Government Data Legislative authority and intent #Municipal utility customer data #Municipal utility customer data (13.685 / 13.612)

Records management/retention #Data destruction #Regardless of physical form

Elected and appointed officials Open Meeting Law Open Meeting Law Personnel data #13.601 #Correspondence with elected officials #Open Meeting Law #Printed materials #School board members

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#School boards

Data subjects Educational data Educational data Educational data Elected and appointed officials Tennessen warning #13.601 #Correspondence with elected officials #Educational data #Survey responses #Tennessen warning notice (13.04, subd. 2)

Requests for data Responsible authority #13.83 #Coroner data #Medical examiner data #Responsible authority (RA) #To responsible authority or designated person, required

Contracts/privatization Statutory responsibilities government

Government Data #Regardless of physical form #Security service data (13.861) #Videotapes

Policies and Procedures Requests for data Response to data requests #Public access procedures

Copy costs Existence of data Response to data requests Responsible authority #Appointment required #New data or different format not required #Requestor must be informed